AI Agent for HR Administration

Onboard handles the HR paperwork.
Your team handles the people.

Onboard is a custom AI agent built for the administrative side of HR. It handles the recurring, volume-driven tasks that consume your team's time without requiring professional judgment: screening questions, document collection, policy answers, time off routing, and employee communications. Your team stays focused on the decisions that actually require a person.

Get a Scope and QuoteSee Frontline for customer service

The Problem This Solves

HR teams at small businesses spend most of their time on tasks that do not require an HR professional.

Answering the same policy questions. Chasing down onboarding paperwork. Sending interview confirmations. Processing time off requests. These are real tasks that have to get done, but they consume hours every week that could go toward recruiting strategy, retention, culture, and the work that actually requires expertise.

Onboard is trained on your specific HR policies, your processes, your benefits, and your documentation. It handles the volume so your team can focus on the judgment calls.

The businesses getting the most out of AI in HR are not replacing their HR teams. They are starting with the tasks that consume the most time and require the least judgment, automating those, and redeploying that time toward recruiting, culture, and retention work that actually moves the business forward.

What Onboard Handles

The full range of HR administrative work.

Candidate screening

  • →Collect application information and pre-screen for role requirements
  • →Send automatic acknowledgment and status updates to applicants
  • →Answer candidate questions about the role, compensation, and process
  • →Route qualified candidates to the right person on your team

New hire onboarding

  • →Send onboarding checklists and collect required documents automatically
  • →Answer new hire questions about benefits, payroll, and first-day logistics
  • →Route document submissions to the right person for review
  • →Follow up automatically on missing paperwork or outstanding items

Employee self-service

  • →Answer policy questions about PTO, benefits, remote work, and conduct
  • →Process time off requests and route for manager approval
  • →Answer questions about payroll schedules and point employees to the right resource for account changes
  • →Direct employees to the right resource or person for complex issues

HR communications

  • →Send reminders for performance review deadlines and open enrollment
  • →Distribute policy updates and collect acknowledgments
  • →Notify employees of schedule changes or company announcements
  • →Collect employee feedback through structured surveys or check-ins

What Onboard does not replace

Onboard handles administrative volume, not HR judgment. Performance reviews, disciplinary conversations, terminations, benefits negotiations, and culture decisions require a person and always will. Onboard frees your HR team to spend more time on those things by taking the paperwork off their plate. It is not a replacement for HR expertise. It is a force multiplier for it.

How It Connects to Your Business

Built around what you already use.

Onboard does not require an enterprise HRIS to function. Most of the businesses we work with manage HR through a combination of email, shared documents, and basic scheduling tools. We build the agent around those existing workflows and connect it to what you already have in place. During scoping we map your current tools and design the integration accordingly. If you use more specialized HR software, we will discuss compatibility in that conversation before any work begins.

Pricing and Scope

Built for your business. Priced accordingly.

Onboard is scoped and priced based on the complexity of your HR workflows, the number of systems we need to connect, and the volume of tasks the agent will handle. We start with a conversation, map your requirements, and provide a clear quote before any work begins.

One-time build fee

Starting at $1,500

Final price depends on workflow complexity and integrations. Quoted after scoping.

  • ✓
    HR workflow mapping: We document every administrative task the agent will handle before building anything.
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    Policy and knowledge base build: Your policies, benefits documentation, and process guides become the foundation the agent draws from when responding.
  • ✓
    Tool connection: We connect the agent to your existing HR and communication tools based on what you have in place.
  • ✓
    Testing against real scenarios: We test against the actual questions and requests your employees submit before going live.
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    Team handoff: Your HR team receives documentation and guidance on how to manage, update, and monitor the agent going forward.

Optional monthly support retainer

After launch, most businesses add a monthly retainer for ongoing knowledge base updates, performance monitoring, and refinements as their policies and processes change. This is optional and priced based on the scope of ongoing management required. We will discuss it during your scoping conversation.

Other AI agents we build

We also build agents for customer service, project coordination, and financial operations. If administrative overhead is the problem, we likely have an agent built for it.

Frontline (Customer Service) →Coord (Project Admin) →Ledger (Finance Ops) →

Let your HR team focus on people, not paperwork.

Tell us what your HR team spends time on that should not require a person. We will scope a build and get back to you within one business day.

Get a Quote for Onboard →